Home > Hudson Valley jobs > Hudson Valley administrative/office

Posted: Sunday, December 3, 2017 12:08 AM


Headquartered in New York State’s Hudson Valley, the Garden Conservancy is a national nonprofit that works to save and share America’s outstanding gardens for the education and inspiration of the public.

Job Function
The Events Coordinator works closely with the director of public programs and education to assist in the creation and management of an annual series of programs and events to the public, the Conservancy’s Society of Fellows and its general membership. The Events Coordinator serves as a central resource for all Garden Conservancy public programs and events and is involved in most aspects of the program’s planning, execution, post-production wrap-up and assessment, with primary responsibility for vendors, speakers and the distribution of public relations and events materials.

Principal Duties

Provides support for public education programs and development events with all aspects of planning, execution, and post-production work involved.
Maintain director of public programs and education’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Maintain director of public programs and education’s credit card and cash expense reports and submit to the business office as required.
Provides administrative support including phone contact, written communications, presentations and acknowledgements.
Assists with the scheduling, calendars, distribution of materials, database, list generation, invitation mailings, registration, insurance, and invoice processing.*
Maintains files, researches hotels, restaurants, catering, transportation, A/V vendors, photographers, garden and cultural options, and reports on past education programs and development events as requested.
Conducts research of potential hosts, speakers, and presenters.
Manage all logistics, including, but not limited to travel, accommodations and transportation for speakers and presenters.
Reviews contracts and applies for state sales tax exemptions if applicable.
Drafts and proofs program information documents, as well as communications and marketing pieces.

Knowledge, Skills, and Other Abilities
Ability to multi-task and produce within specific deadlines.
Maturity and experience handling board members and major supporters.
Excellent verbal, writing, editing and communication skills.
Detailed oriented with a higher- quality customer-service ethos and perspective.
Ability to work collegially and effectively with colleagues and volunteers.
Knowledge of Microsoft Office Suite, Raisers Edge database software, email marketing software and contact management systems.

Education and Experience
High school diploma or general education degree (GED); and two to four years related experience and/or training; or equivalent combination of education and experience.

Please send your resume, cover letter, and salary requirements to

Mention “Events Coordinator” in the subject line.

• Location: Hudson Valley

• Post ID: 32555777 hudsonvalley is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2018